AI automation

Document digitisation and archiving that runs on its own

Documents from paper, email and phone are read, named and filed in the right place. You find them in seconds.

A short call. We will show you 3 things that can be automated.

Who it's for

For companies whose documents pile up in email, in binders and in folders with names like “new_final2”. It fits if someone at your company names, sorts and searches for files by hand.

What slows you down

A document arrives by email, on paper or as a phone photo, and someone has to name and file it by hand.
When you need an old invoice or contract, you search through mail and folders.
Data from the document is retyped into the accounting software by hand.

How it works

1
The document gets into the system, from an email attachment, a scan or a phone photo.
2
The program reads the text and picks out the basic data: supplier, number, date, amount.
3
The document is named by a single rule and filed in the right folder or in a system you already use.
4
If it is an invoice, the data is prepared for entry into accounting (Pohoda, Money S3, SuperFaktúra, Fakturoid).
5
Anything unclear or unreadable is flagged by the system and left to a person.

What's left for you

You approve invoices and documents before they are entered.
You decide who has access to which documents.
You review flagged exceptions: an unreadable scan, a document of unclear type.
Code calculates numbers and totals, not AI.

Digitisation vs. archiving: what is the difference

Digitisation turns paper or a photo into a document you can search.
Archiving means storing a document so that it can still be found years later.
We set up the document flow and a uniform naming rule for you.
Your accountant or lawyer will tell you the legal retention periods and whether an electronic copy is enough. We do not assess those.

What can be processed

Received invoices: a PDF from email, a scan or a photo.
Contracts and orders: named and filed in the right place.
Email attachments: saved into folders instead of staying in your mailbox.
From a land registry extract (list vlastníctva) we can prepare a purchase contract: Harvie reads the extract for you.

Why now

From 1 Jan 2027, VAT payers in Slovakia must issue e-invoices. The fine is up to €10,000, and up to €100,000 for repeated breaches.
Tidy documents are a good base before that date.
More on a separate page: E-invoicing in Slovakia 2027: what you need to do

Source: Financial Administration of the Slovak Republic – eInvoice FAQ (version of 26 Aug 2026, Slovak)

FAQ

01What is document digitisation?

Turning paper documents and photos into files you can search. You no longer have to look for a document in a binder.

02How long must accounting documents be archived?

The periods are set by law and differ by type of document. Your accountant will confirm the exact period for your company. We make sure documents stay stored and findable.

03Can I archive electronically?

Ask your accountant or lawyer, as it depends on the type of document. We make sure the document is stored, named and findable.

04Do I have to change my accounting program?

No. We connect to the programs you already use, for example Pohoda, Money S3, SuperFaktúra, Fakturoid.

05Is it secure?

Data stays in your systems, and only the people you name have access. This is our principle, not a certification. We follow GDPR for personal data.

06What if the program reads a document wrongly?

A person approves the document before it is entered into accounting. Code calculates the numbers, not AI.

AI automation Automatic processing of invoices and documents Email and inbox automation

Find out how much time you lose on retyping and searching for documents

A free short call. We will show you 3 things that can be automated.