Grew Studio

    AI automation

    Connect your e-shop to accounting

    Orders and customers from Shoptet are entered into your accounting program automatically. You only approve them.

    A short call. We will show you 3 things that can be automated.

    Who it's for

    For operators of a Shoptet e-shop who keep their books in Pohoda, SuperFaktúra, Fakturoid or Money S3 and retype order data by hand today. You do not have to change programs.

    What slows you down

    • You see the order in the e-shop admin and then type it again into the accounting software.
    • You retype customer data (address, company ID, billing details) from one program to another.
    • You track order status and payment status in two programs at once.

    How it works

    1. 1

      New order.

      Shoptet notifies us that an order was created (a webhook), or we load orders regularly through the API.

    2. 2

      Preparing the entry.

      From the order we prepare the customer, line items and payment in the form your accounting program accepts.

    3. 3

      Your check.

      You approve the document before it is entered or sent to the customer. Code calculates amounts and VAT, not AI.

    4. 4

      Entry into accounting.

      The customer and the document are entered into Pohoda, SuperFaktúra, Fakturoid or Money S3.

    5. 5

      Back to the e-shop.

      Shoptet lets us change the order status, so we can send it back.

    What's left for you

    • You approve documents before they are entered or sent.
    • You decide who has access to the systems. Data stays in your systems.
    • Accounting decisions stay with you and your accountant.

    What can be connected (per the official documentation)

    Shoptet, where we read from

    • The Shoptet API covers orders (items, payment, shipping, history), customers, products, and also invoices, credit notes and proforma invoices.
    • Shoptet can send a webhook, which is a notification about an event such as an order being created. The notification can carry the full order data.
    • Through the API, orders can also be edited, for example by changing their status.
    • According to the documentation, the private API is available to e-shops on Shoptet Premium, using a private token from the admin (Connections » Private API).

    Source: Shoptet API (OpenAPI), Shoptet – Webhooks, Shoptet – Private API (Premium)

    The accounting program we write to

    Both sides have officially documented interfaces, so we can build the connection to fit. We have not verified a ready-made “switch it on and it works” connection between any two specific programs, and we do not claim one exists.

    • Pohoda: the XML interface allows import and export of invoices, orders, the address book (contacts), stock and other records. It connects through mServer (HTTP) or by exchanging XML files.
    • SuperFaktúra: a public REST API with invoices, expenses, clients, stock items and stock movements. A test environment (sandbox) is also available.
    • Fakturoid: API v3 with invoices, expenses, contacts, stock items and webhooks.
    • Money S3: the API reads and writes invoices, the address book, stock documents and other records. It requires the purchased API add-on module.

    Source: Pohoda XML API (STORMWARE), SuperFaktúra – API documentation (GitHub), Fakturoid API v3, Money S3 – API (Czech)

    What you need ready

    • Shoptet: Premium (private API).
    • Pohoda: mServer runs in a separate instance of the program, not the one your accountant works in. It is used on the internal network.
    • Money S3: the purchased API module and a generated key (Client ID and Client Secret).
    • SuperFaktúra: an email and an API key. The documentation recommends a separate API user with the Administrator role.
    • Fakturoid: connection through OAuth 2.

    Source: Shoptet – Private API (Premium), Pohoda mServer (STORMWARE), Money S3 – API (Czech), SuperFaktúra – API documentation (GitHub), Fakturoid API v3

    FAQ

    01Do I have to change my accounting program or e-shop?
    No. We connect to the programs you already use.
    02Can Shoptet be connected to Pohoda?
    Both programs have documented interfaces for exchanging orders, customers and stock.
    03Why does Shoptet Premium matter?
    According to the documentation, the Shoptet private API is available to e-shops on Premium.
    04What if the AI makes a mistake?
    A person approves documents before they are sent. Code calculates the numbers, not AI.
    05Is it secure?
    Data stays in your systems, and only the people you name have access. We follow GDPR for personal data.
    06How long does setup take and what does it cost?
    We tell you after the assessment, once we see exactly what you want to connect. You get the price upfront.

    Related

    AI automationConnecting to Pohoda, SuperFaktúra and FakturoidAutomatic processing of invoices and documents

    Find out how much time you lose on retyping

    A free short call. We will show you 3 things that can be automated.